There is no doubt that many events would, quite simply, won't be able to function without volunteers. Do you remember your last event? About how many of your team comprised of volunteers and the role they performed? The answer will surely be a BIG ONE.   


Ensuring your volunteers are espoused, informed, and boosted up for the event is crucial for ensuring they show up and get the most out of them on the day. Get this right, and understand that they can be one of your most valuable assets.


So, valuable assets need to be accurate and organized, correct? Of Course, yes! Because efficient and organized volunteers will yield great outcomes as compared to the one who is still on their way of learning. Here, the campaign consultants will understand your concern and provide you with the best candidate that will suit your needs! 


To help you get started, the experts from Third Coast strategies have crafted the top tips for organizing event volunteers. Spare some time to read, and within no time, you will be winning over a loyal chiefdom of people as passionate as you are about making your event a success.


The six tactics to manage event volunteers effectively


Acknowledge their passions  


Before you share out the task list, figure out why each person is volunteering. This will help you give the right task to the right people. 


There can be many reasons like ;  


  • They share a vibe with your organization's perception 

  • Maybe they have free time, and your organization is close to where they live 

  • They might be looking to polish their professional skills

  • Volunteering might be a requirement of their company or college 


In the short term, this is great because knowing WHY will help you organize each person into the right tasks and will also help you craft the best political campaign strategies.


And in the long term, this is a must! If you treat your volunteers like a platoon, switching up their activities every time they volunteer, you will frustrate them, and they will leave within a short time.


Keep volunteer's silhouette 


You can do this in the excel sheet, or better. You can do it with your campaign management software's database. 


When you create your membership levels, add a new, free level for "volunteers." Then, you will automatically have all their contact details by needing your volunteers to enroll as members of your organization. You can even add the drop-down field that gives you the details about why they are volunteering in the first place.


Place the tasks 


With every minor detail possible, print out a list of all the activities a campaign volunteer will need to undertake. Then, put it in their hands. 


  • Bring into the spotlight the essential areas 

  • Give them the tricks and ideas on how to get a head start, or shortcut to what they are doing

  • Make them aware of typical problems that take place and also guide them on how to handle them

  • Add a phone number in case they are stuck into any major barricades and seek a helping hand


Station the tasks  


Always state the goal or outcome.


Doing this will make a difference for your volunteers to be on track and make decisions quickly from unpredicted circumstances. There is nothing worse than a volunteer running into a simple barricade and then spending the next 15 minutes trying to find the political field organizer for help on what to do.


SUPER TIP: How to get the volunteers for successful political campaigns


Have a deputed volunteer area 


Your volunteers need breaks just like you.


Set up chairs and tables for your volunteers with water bottles, coffee machines, and packed snacks and stationery like notepads, pens, and other items. 


This will also be a great place for your volunteers to mingle and get to know each other. Instead of standing awkwardly in-between the tasks, they have a place to go. 


Rewards


For you, reward comes in everything handling smoothly and creating an outstanding team of accountable and honest volunteers.


For your volunteer's reward comes in the form of growing their skills, talents and knowing they have made a valuable difference. However, if you really want your volunteers to feel valued, work hard and become loyal to your organization, you have to praise them and make them believe they are an essential asset to the company.


Everything considered


Show gratitude towards your volunteers for their time and efforts. Volunteers are the source of the company that yields the maximum output. Get help from the campaign consultants and place the volunteer for the event.  
Location: Corpus Christi, TX, USA

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